( DO NOT share your Personal Meeting ID (PID) that may look like this: https://liu.zoom.us/j/3452334234, as that has no security layer. Always Schedule a New Meeting which will have the proper random meeting pwd.)
1.Enable Meeting Pwd:
We have enabled the mandatory pwd feature to all meeting rooms, what that means that all meetings that will be created or have been created will need a pwd to get in.
Don’t worry about sending a new link for teaching: if you have scheduled a meeting or recurring meetings through blackboard, all the students will see the proper link to click when they are connecting to zoom from within Blackboard.
For new meetings for office use, please copy and share the long meeting URL with the embedded pwd to share.
This is the most important first step in securing your meetings.
The following steps secures it even more.(Please note, for each extra level of security that you are enforcing, the access to getting in your meeting gets harder and harder so you have to weigh the benefits)
We recommend you do the following to secure classes or meeting under the Meeting options(try using the web interface-liu.zoom.us – to apply the settings):
a) Enable mute participants upon entry
b) Enable Waiting Room (be mindful to let participants in, through the manage participants option on your meeting room window)
c) Enable Only authenticated users can join, which will force all LIU users to join in with their full email address and email pwd login option (on the web login screen, select log in with SSO). ON the other hand if you want non LIU users to join, you can turn it off for that scheduled meeting only.
In you Settings Tab (on the web-liu.zoom.us-), Select In Meeting(Basic), you’ll see a Screen sharing option to stop anyone except you from sharing your desktops or apps on your computer. You can still grant screen sharing privileges to specific users in a meeting later, if you need to.
Another step you can take is to lock a meeting once you’re sure that everyone who needs to join has joined. From the desktop app, click Manage Participants, More, and then Lock Meeting. Just make sure that you weren’t expecting someone who hasn’t yet arrived, as they won’t be able to get in.
If the meeting is being recorded, the pop will inform all participants that the meeting is being recorded.
Also shared recordings links cannot be downloaded.
Zoom Pro accounts are available to all current LIU students, faculty and staff. With a Zoom Pro account, you can host unlimited meetings with up to 300 participants. Meeting participants are not required to have a Zoom account.
Meetings can be joined through an email invite, from a browser through LIU’s Zoom home page, from the Zoom desktop and mobile app, by phone, and with a video conferencing system. Each meeting will have a unique meeting ID that is required to join a Zoom meeting. If you are joining by phone, you will need the teleconferencing number provided in the invitation. Meetings can also be scheduled on behalf of another user when scheduling permission has been granted.
To sign into Zoom at LIU you will need to use your full university email address (firstname.lastname@example.org OR email@example.com)
Zoom offers multiple methods to schedule a meeting. As the meeting host, you have control options for your scheduled meetings. Meetings can be scheduled from the Zoom desktop and mobile app, from a browser through LIU’s Zoom home page.
There are several ways to invite participants to a scheduled or instant meeting. The most common method is to join by meeting invite. Meeting invites can be sent to your participants via email or by copying the meeting invitation and sending it to participants using other methods such as instant messaging. You can also learn more by viewing any of these Zoom websites.
You can record your Zoom meeting or webinar locally to your computer or to the cloud. Locally recorded meetings and webinars can only be accessed on the computer that recorded the meeting. Cloud recordings can be accessed through Canvas. The host must record the meeting or grant a participant the ability to record. To start recording a meeting, click the Record icon on the Zoom toolbar.
The Zoom recording will automatically transcribe the audio of a meeting or webinar recorded to the cloud. After this transcript is processed, it appears as a .MP4 file in the list of recorded meetings.