Microsoft

Office 365 ProPlus for Faculty, Staff and Students

LIU is providing Microsoft Office 365 ProPlus to all active faculty, staff and students at no cost via the Microsoft Office in Education program. Employees and students of the University may install this suite of productivity software on their personal devices, including desktops and laptops, tablets, and smart phones. This free version includes widely used Microsoft applications, such as Word, Excel, PowerPoint, and Outlook.

The Office 365 ProPlus license remains active until you leave the University. At that point, you’ll be prompted to pay a license fee to Microsoft or stop using Microsoft Office

To download Microsoft Office 365 ProPlus for free please log in via the LIU Microsoft Web Applications Login page.

To use Microsoft One Drive and Sharepoint, 2 Step Authentication may be required. You can set up two factor authentication using the following methods below.

Office Phone                Phone Number                  Authenticator App

To Add more than one method, first login to your account. Click on your account name in the upper right , click on View Account, then click on Security Info.

LIU has expanded its services with Microsoft’s Office 365 platform to include OneDrive for Business, a cloud-based solution for storing, syncing and sharing files.

OneDrive for Business makes it easy to collaborate with multiple people on files across different web browsers and operating systems, including iOS. OneDrive for Business also features 1 TB of file storage for each individual with an account.

Some benefits of OneDrive for Business include:

  • Real-time collaboration editing documents using the online Office Web Apps or Office client apps
  • Sharing files with others and managing who can edit documents
  • Accessing the same files via a phone, tablet or computer

OneDrive for Business is different than OneDrive. A OneDrive account is tied to a personal Microsoft consumer account that is not managed by LIU. An OneDrive for Business account is tied to University Single Sign on ID managed by the University.

Access Microsoft One Drive
Login with your University Full Name as Username and the University email pwd. (When option is given at the Microsoft login screen, select the institutional or Work email field, not​ Personal). You will be prompted to setup your Multi Factor Authentication (MFA) with a mobile phone. Please complete that, as the service is secured and mandates this.

 

Training

  1. From Microsoft available at: https://support.office.com/en-us/onedrive
  2. A quick start sheet

Videos


Upload Files and Folders


Share Files and Folders
( Note: Sharing is only enabled for LIU email accounts ONLY. External sharing is not enabled.)

More Videos

What is Skype for Business?

Skype for Business (Microsoft) is a powerful way to instantly communicate with LIU  colleagues. With the click of a button you can open a text chat, or make a voice call. Skype for Business makes online communication more collaborative and engaging. And, you can use Skype for Business from nearly any computer or mobile device, on campus or anywhere in the world you have Internet access.
For Video Meetings please use Zoom for LIU.
Skype for Business is available for both Windows and Mac computers. Skype for Business is not available for Linux operating systems.

Downloads

Quick Help Guides:

During Skype setup you will need 3 sets of information.

Email: your full email
Username: liunet\droselle
Password: your password

If you get to a screen like this during setup:

Input your password to proceed (after receiving an error message)

At the next screen, input the username in the liunet\username format and your password

You should be able to log in.

If it is still not successful, please submit a help ticket.

Select the guides below for Downloading and Log-on instructions.

Start an Instant Message (IM) Text Conversation

Find a Contact

Type a name into the find someone text box. Right-click the name to add that person to a contact group.

Determine Availability

Easily determine someone’s availability by checking for a green check next to their avatar (picture) in Outlook or Skype for Business. Red or yellow indicates that person is unavailable. Presence is determined by your LIU calendar, or you can manually update your status through Skype for Business.

Instant Message a Contact

Double-click or right-click a contact name and type your message into the text box. Enter sends the message. Right-click a user’s name in an email to add their name as a Skype for Business contact.

Learn more

Introduction to Skype for Business

Presence and IM

Welcome to Microsoft Teams

Microsoft Teams is a chat-centered workspace in Office 365. It brings people, conversations, files, and tools into one place, so everyone has instant access to everything they need.

Request Teams Access

To get started using Microsoft Teams:

  1. Go to https://it.liu.edu/microsoft/ (this page)
  2. Click the “log In to Microsoft ” button on the right and use your LIU email and password
  3. Click the waffle grid on the top left (above the house) and find “Teams”
  4. A new tab (or window depending on settings) will open with the teams Interface

If desired, you can download the teams desktop or mobile app by clicking on your profile icon in the top right.

Helpful Tips for Setting Up Teams

  1. Create a Team: Hints for naming Teams…
    • The name of the Team is public, even if the content is private
    • Be specific, Include segment, business unit or department prefixes and acronyms
    • Include “Project Team” or “Working Group” for Teams set up around commonly-known programs and services
  2. Channels:
    • Dedicated sections within a Team to keep conversations organized
    • Organize by topic, department, client, project
    • Currently, everyone on a Team has access to every channel. Private channels are coming soon.
    • Every channel has its own conversation space, apps, notebook, document library, etc. These are organized as tabs across the top.
    • Create a channel video
  3. Tabs: Tabs, added along the top of a channel, can contain a document from your files area which is especially important to that channel (such as a project charter), or an application like a Planner project plan, a Youtube video, or a polling application like Polly. Learn more about tabs.
  4. Notify others: Notify your teammates about conversations in Teams. The Teams equivalent of addressing someone on the To: line in an email is  @-mention. You can @mention an entire team, a channel, or an individual. Teams offers an opportunity to replace email threads with Teams conversations. Learn more.
  5. Integrate apps: Apps, bots, and connectors integrate into a channel. You can get data from your social media accounts like Twitter or Facebook, have a personal assistant schedule meetings and track your packages, or keep your project plans in a channel for all to find. Learn more about using apps with Teams. 

Microsoft Azure Dev Tools for Teaching delivers professional development tools, software, and services to faculty and students in LIU STEM (Science, Technology, Engineering and Mathematics) programs with low-cost subscriptions from Microsoft. Students receive developer tools from Microsoft at no cost – everything needed to create apps, games and websites. These tools can be downloaded directly from Microsoft to your PC.

This was previously known as Microsoft DreamSpark and then Microsoft Imagine

Benefits

Students enrolled in or faculty teaching a STEM program can install a variety of Microsoft applications on their desktop or laptop at no cost.

Software acquired through a Microsoft Azure Dev Tools for Teaching subscription may also be installed on any number of departmental lab machines (depending on the licensing and courses the school or department offer). The software must be used for instructional and research purposes; it may not be used to run the infrastructure of the department.

Key Features

  • Software can be downloaded from the Microsoft Education Hub Store.
  • More than 20 Microsoft Product Families are available, from applications such as Microsoft Access and Microsoft Project, to SharePoint Server, SQL Server Enterprise, and more.
  • Easy access through your LIU account
  • Software usage for learning and research is unlimited. It cannot be used for business or for-profit ventures.

What to Expect

This service is provided, and availability is determined, by Microsoft.

Requirements

Eligible clients must be either a registered student enrolled in, or a faculty member teaching a University sponsored STEM program, as defined by Microsoft’s STEM Definition Guidelines.

Getting Started

Before using the Azure Dev Tools for Teaching, users must verify their academic status.  Follow the steps below to verify you account.

  1. Clear your browser’s cache and cookies by pressing Ctrl + Shift + Del on your keyboard (shortcut is applicable for IE and Edge).
  2. Close the browser and reopen it.
  3. Use an InPrivate browser by pressing Ctrl + Shift + P on your keyboard (also applicable for IE and Edge).
  4. Go to https://signup.azure.com/studentverification?offerType=3
  5. Enter your full LIU e-mail address along with your password.

6. Click the top radio button to agree with the new terms and conditions (the other two are optional). Next page will be the Education Hub.

 

To access the Education Hub, follow the steps below:

1.       Using an InPrivate or Incognito browser, go to:

https://azureforeducation.microsoft.com/devtools

2.       Click on the blue “Sign In” button and enter your school-provided email address along with your password.

3.       Upon signing in, you may be asked to agree to the terms and conditions (for first time users). If not, you should be routed to the Education | Overview page.

4.       To see software available, please click Software located on left-hand side of the page to see all software available to download.

A new vision for Microsoft Stream empowers users to create, share, discover, and manage video just as they would any other file.

With video that will be stored in Microsoft 365, the new version of Stream builds on the rich content management features of SharePoint and unlocks the intelligence of Microsoft Graph to enhance videos across Microsoft 365. The earlier version of Stream will now be known as Microsoft Stream (Classic) and the new version will be known as Microsoft Stream (built on SharePoint) or Stream (on SharePoint).

Microsoft Stream—the intelligent video app in Microsoft 365—is being re-imagined and rebuilt to integrate seamlessly with applications across the suite, so you can create, share, discover, and manage video as easily as any Office document.

Video and audio files will be stored on the SharePoint files platform within Microsoft 365 like all other file types. Already today, SharePoint powers file experiences for Microsoft Teams, OneDrive, Yammer, and Outlook.

Log into Microsoft Stream

 

Useful links:

Getting Started with Microsoft Stream

Upload a video

Share a video

To Share a video in Blackboard

  1. Click on the share button
  2. Click on the “Embed” tab
  3. Copy everything in the window
  4. Create a new content item in Black board and in the text area click on the button that has the “<>” icon.
  5. Paste the copied code in.

Exchange Email Migration to Office 365 Overview

Welcome to the Exchange email migration web page. Here you can find information to both prepare you for the migration and guide you after your university mailbox is moved to the Office 365 Cloud environment.

What is Changing?

With this change, LIU’s email service will now be hosted off-campus. In general, interacting with your email on a day-to-day basis will remain unchanged. However, there are some key benefits:

Your mailbox quota size will increase to 100GB
Upgraded Outlook for the web experience
Better integration with other Office 365 offerings such as SharePoint and OneDrive for Business
Faster iteration of new features
Create task lists and schedule reminders using the To-Do task manager

What to Expect

You will receive an email from LIUIT with advance notice that includes the date your mailbox will be migrated. Please note that this work will occur during the evening hours.
You may experience brief periods of inaccessibility on the evening that your email is migrated.
Following the migration, webmail will be accessible via the following URLs:

https://outlook.office.com/mail/inbox
https://outlook.office365.com/mail/inbox

After your mailbox has been migrated, you will need to restart your devices and update the settings of applications on those devices.

What You Should Do Before the Migration?

You will receive an email message with the date of your mailbox migration as well as links to support articles related to updating applications and mobile devices.
Please see the “configuring your email” section below and familiarize yourself with the instructions for restarting and updating the settings of applications and devices. You may also consider printing these instructions, so you have them handy in case you are unable to immediately access your email after the migration.
No other action is required on your part during this time frame. All of your other settings, folder structures, and existing mail will be retained and updated during the migration.

During the Migration

While you may continue to utilize your mailbox during the migration period, we do ask that you refrain from heavy usage on the evening of your migration.
Please note that there may also be brief periods of inaccessibility and inconsistencies as the migration progresses.
Your email should be fully accessible by the following business day.

After the Migration

In most cases, restarting and updating the settings of applications and devices will be necessary.

Verify that you can access, send, and receive email via your usual methods (desktop, mobile devices, webmail, etc.). For instructions on configuring various email clients and devices post-migration, please see the section below.
Review Office 365 Email Known Issues.
Report any issues to IT Support at
718-488-3300 | 516-299-3300
or e-mail: it@liu.edu
If you use OWA (Outlook Web App) to access your email, please note the new URL you will use following the migration:

https://outlook.office365.com

Configuring your email client when transitioning to Microsoft 365/Exchange

LIU has begun the transition to cloud-based Microsoft Exchange email as part of the adoption of the Microsoft 365 suite of software. If your email and calendar have migrated, this article can help you configure your mail clients on all your devices. If you have Outlook email client software installed and running On-Premises Exchange, you will not need a fresh install of that client software. Please be sure that your email client is up to date. Outlook for Mac 2011 and Windows Outlook 2013 are not supported. LIUIT will support Outlook 16 or newer for Mac or Windows. Current versions of Outlook for Mac or Windows are available for download from the Microsoft Office 365 web site. All other clients (e.g., Apple Mail) should be updated to the most recent version.

  1. Open Outlook for Windows on your computer, If you are not automatically prompted to enter an email you can start the process by going to File > Add account
  2. You will be prompted to enter your email. Enter your full LIU email and click connect.
  3. Outlook will begin syncing to the server, loading your mail and calendar data.
  4. You will see this notice as your email is being set up, click OK

  5. If successful you will see your email account listed with Microsoft 365
  1. If you are opening outlook for the first time you will be prompted to enter an email address. Enter your LIU email and LIU password and click continue.
  2. You may get a message asking outlook to be redirected. Click Allow.
  3. Enter your LIU password again. and automatic set up should begin (note: this window could be obscured by the progress window)

If the auto setup fails to complete after 5 minutes, manual set up may needed. Follow the steps below.

Manual Set Up

If you would like to add your new outlook mail to to your outlook app you should first delete the old account then restart outlook.
You can do this by going to Outlook Preferences > Accounts, select the account from the list and clicking the minus in the lower left corner.

Once the old account is deleted Go back to Outlook Preferences > Accounts. Then click Add Email account or click the Plus (+) at the bottom left.

Enter your LIU email then your LIU password

Automatic set up should then begin and your account will be added to outlook

When being migrated to Microsoft 365 If you are currently using Outlook app on your Android mobile phone or tablet to access your @liu.edu Exchange mailbox, you will need to remove your old account information from the settings, and re-add your account as new, otherwise you may end up with both new and old account information in the settings on your device, and constant password prompts to log in.

This appears to be a flaw in the Android app and has been reported to Microsoft. We have verified this behavior on multiple different Android devices in testing, so we recommend you remove the old account completely. Please verify you are running the most up to date version of the Outlook app. Removing Account from Outlook app for Android mobile phone or tablet.

  1. If you are using Outlook for android for the first time you will be shown a welcome screen with the option to add or create a new account. Click Add Account.
    If you are adding an additional account to Outlook go to the section below “Adding an additional account to Outlook”
  2. Outlook my recommend an account to set up, click Skip This Account.
  3. Enter your LIU email, click continue, then your LIU password.
  4. Everything should auto configure from there and you will see your email start to sync

Adding an additional account to Outlook

Click the icon (or your profile picture) in the upper left to access your email folders and Outlook settings.

Click on the gear at the bottom left of the settings screen.

Click Add Mail Account

Click Add an Email account, then continue from step 2 in the above section.

  • When being migrated to Microsoft 365 If you are currently using Outlook for iOS on your iOS mobile phone or tablet to access your liu.edu Exchange mailbox, you will need to remove your old account information from the settings, and re-add your account as new.
  • If you are updating an iOS device previously configured with Exchange, start with step 3. If you have a brand new iOS device, please start with step 1
  1. Install Outlook for iOS from the App Store
  2. Open Outlook and tap Add Account
  3. If Outlook finds your existing Exchange account, skip to step 6
  4. Enter your liu.edu email address then tap Sign In with Office 365
  5. The LIU authentication page will appear. Log in using your LIU credentials
  6. If prompted to add another account, tap Maybe Later
  7. Intro pages will appear, skip or view as desired
  8. A prompt to enable notifications will appear, Turn On or say No Thanks, as desired

When being migrated to Microsoft 365 If you are currently using Apple Mail for iOS on your iOS mobile phone or tablet to access your liu.edu Exchange mailbox, you will need to remove your old account information from the settings, and re-add your account as new. Note: If you are updating an iOS device previously configured with Exchange, start with step 8. If you have a brand new iOS device, please start with step 1

  1. Tap Settings
  2. Tap Passwords Accounts
  3. Tap Add Account
  4. Tap Exchange
  5. Enter your LIU email address in the Email field
  6. Enter LIU Exchange in the Description field
  7. Tap Next
  8. Tap Sign In when prompted to in the window that appears
  9. The LIU authentication page will appear. Log in using your LIU credentials
  10. Tap Accept when Permissions requested appears

NOTE: Before continuing you should have permission from IT to use apple mail or you will have to do this process twice.

When being migrated to Microsoft 365 If you are currently using Apple Mail client on your Mac to access your @liu.edu Exchange mailbox, you will need to remove your old account information from the settings, and re-add your account as new.

  1. Go to Apple menu> System Preferences> Internet Accounts
  2. Click Microsoft Exchange.
  3. Enter your Name and LIU email address and click Sign In
  4. Apple Mail will ask you to confirm: “Sign in to your Exchange account using Microsoft?” Click Sign In.
  5. Enter your @liu.edu password,then click Sign In.
  6. If you haven not already been granted approval, at this point you will be asked your reason for using this application for mail. Enter your reason, scroll down and click Request approval.
    You must wait for an email granting you permission, then go to step one.
  7. You will be prompted to select the apps to use with your Exchange account. Select all that you require. An Exchange account will appear in your list of accounts.
  8. Open the Apple Mail application. Your newly created account and folders will begin syncing. This process may take some time.
  9. Open iCal. Your calendar should begin syncing.

When being migrated to Microsoft 365 If you are currently using Android Mail client (Gmail app) on your Android mobile phone or tablet to access your @liu.edu Exchange mailbox, you will need to remove your old account information from the settings, and re-add your account as new.

  1. Open Gmail App
  2. Tap the Menu icon in the upper left-hand corner. (Hamburger Icon)
  3. Tap Add Account
  4. Under Set Up email, tap Exchange and Microsoft 365 (Office 365)
  5. When prompted, enter [?] in the email field, then tap Next
  6. Enter your net id password in the password field
  7. Tap Save when prompted to save your LIU email address to Gmail
  8. An alert will appear: “Redirect request: To configure your account, Gmail…” Tap OK
  9. In the server field type [?]
  10. Port should default to 443; Security type is SSL/TLS
  11. A message saying “Validating server settings…” will appear
  12. Click OK when asked if you want to finish setting up the account
  13. When prompted to Activate device admin app, tap “Activate this device admin app”
  14. You will see a message saying “Your account is set up and email is on its way!” Tap Next
  15. The screen will display a flashing progress bar under “Getting your messages…” Allow sufficient time for the account to fully sync

Support Contact

For all questions about your Exchange Email migration to Office 365, please call IT Support at

718-488-3300 | 516-299-3300

e-mail: it@liu.edu

Log in to Microsoft