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VIDEO TUTORIALS

Introduction

Zoom seamlessly enables LIU students, faculty, and staff to teach, learn and collaborate — all while bringing flawless video, clear audio, and instant screen sharing.

Quick Instructions for getting set up to teach in Zoom

  1. Sign into Zoom at LIU you will need to use your full university email address (john.doe@liu.edu OR jane.doe@my.liu.edu) this will set up your account.
  2. Log into Brightspace(lms.liu.edu) with your email credentials (“jdoe” and password) , select your course then click on Zoom in the blue navigation bar at top.
  3. Schedule your classes and start each session from within Brightspace.

How to log in using the Zoom desktop application

If you are logging into zoom (or a zoom meeting) from the Zoom application itself, it is important that you first select the SSO option on the right of the login window.

Enter “liu” for the company domain.

Enter your FULL LIU email address, and your normal liu password. You will then be logged into Zoom and can enter or start your meeting.

Zoom Support

Zoom Help Center
Phone: 888-799-8854
Email: support@zoom.us to submit a ticket
Chat: Zoom Technical Support
or click “Help” in the lower right corner of the Zoom webpage
Hours: 24/7

Zoom Client for Windows
Zoom Client for MacOS
Zoom Client for Android
Zoom Client for iOS

Zoom is FERPA compliant

Read about it here

Security

What is Zoombombing?

A new form of trolling in which a participant uses Zoom’s screensharing feature to interrupt and disrupt meetings and classes.

How to Prevent Zoombombing

By default all Zoom meetings are set to require participants to log into zoom. If an external participant will be in attendance, this feature will need to be disabled if they do not have a Zoom account. Below are some other ways you can manage the security of your Zoom meetings.

Zoom Security Setting Recomendations from I.T.

( DO NOT share your Personal Meeting ID (PID) that may look like this: https://liu.zoom.us/j/3452334234,​ as that has no security layer.  Always Schedule a New Meeting  which will have the proper random meeting pwd.)

1.Enable Meeting Pwd:
We have enabled the mandatory pwd feature to all meeting rooms, what that means that all meetings that will be created or have been created  will need a pwd to get in.
Don’t worry about sending a new link for teaching: if you have scheduled a meeting or recurring meetings through blackboard, all the students will see the proper link to click when they are connecting to zoom from within Blackboard.
For new meetings for office use, please copy and share the long meeting URL with the embedded pwd to share.
This is the most important first step in securing your meetings.
The following steps secures it even more.(Please note,  for each extra level of security that you are enforcing, the access to getting in your meeting gets harder and harder so you have to weigh the benefits)
How to video

2.Meeting Options:
We recommend you do the following to secure classes or meeting under the Meeting options(try using the web interface-liu.zoom.us –  to apply the settings):
a) Enable mute participants upon entry
b) Enable Waiting Room (be mindful to let participants in, through the manage participants option on your meeting room window)
c) Enable Only authenticated users can join, which will force all LIU users to join in with their full email address and email pwd login option (on the web login screen, select  log in with SSO).  ON the other hand if you want non LIU users to join, you can turn it off for that scheduled meeting only.
How to video

3.Screen Sharing Off for Participants:
In you Settings Tab (on the web-liu.zoom.us-), Select In Meeting(Basic), you’ll see a Screen sharing option to stop anyone except you from sharing your desktops or apps on your computer. You can still grant screen sharing privileges to specific users in a meeting later, if you need to.
How to video

4.Lock Meeting:
Another step you can take is to lock a meeting once you’re sure that everyone who needs to join has joined. From the desktop app, click Manage Participants, More, and then Lock Meeting. Just make sure that you weren’t expecting someone who hasn’t yet arrived, as they won’t be able to get in.

5.Meeting Recording:
If the meeting is being recorded, the pop will inform all participants that the meeting is being recorded.
Also shared recordings links cannot be downloaded.
How to video
You can always attend our IT live online meetings at 10 am and 2pm every business day to learn more. Please register at (it.liu.edu and click on the register link on the right)
We also have a lot of training and security settings tutorials at (https://it.liu.edu/zoom/)

Set Password & Enable waiting room

Set Password & Enable Waiting Room

There are two key features that enable you to secure your meetings: Set Up Password and Enable Waiting Room. Set Up Password requires a participant to enter a password to enter the meeting. The Waiting Room feature allows you to control when a participant joins the meeting. These features will help prevent “zoombombing” of your classes. As host, you can admit attendees one by one or all at once.

Set Password & Enable Waiting Room

When scheduling a Zoom meeting in Blackboard ensure that you set the following meeting options:

  • (a)Select Require meeting password.
  • (b)Input a password or accept the randomly generated number from Blackboard.
  • (c)Select Enable waiting room.
  • (d)Select Record the meeting automatically.
  • (e)Select In the cloud.

Waiting room

Any participant who does not login using their LIU Zoom credentials automatically will be placed in the Waiting Room.

Start Meeting with Waiting Room

  1. Start your meeting from the Blackboard and open the Zoom app when prompted.
  2. As participants join the call, you will see a pop-up message:
    • To admit a person directly, click Admit.
    • To see all participants in the waiting room, click See waiting room.
  3. In the waiting room panel, perform one of the following:
    • Click Admit All to admit all participants.
    • Click Admit to allow a single participant into the meeting.
    • Click Remove to remove a single participant from the Zoom meeting.

  4. Managing a Meeting

    Once the meeting has started, the meeting room is still active.

    1. If you wish to return a participant to the meeting room:

Manage a Meeting

Once the meeting has started, the waiting room is still active. If you wish to return a participant to the waiting room:

  • Click Manage Participants.
  • In the Participants panel, place your mouse over the name of a person and click More.
  • Click Put in Waiting Room.

If you wish to remove a participant from the meeting.

  • Place your mouse over the name of a person and click More.
  • Click Remove.

Lock a Meeting

When you lock your meeting, no additional participants are able to enter your class.
1. While in meeting session, click ‘Participants’ at the bottom of your Zoom window.

2. In the participants’ pop-up box, select (a) More and (b) Lock Meeting. When the meeting is locked, no new participants can join, even if they have the meeting ID and password.

Enabling Non-LIU Users to Join

To do this you must first got to http://liu.zoom.us on your desktop computer.

  1. Click on the Meetings tab
  2. Click on the name of the meeting you wish to edit.
  3. At the bottom, click on Edit this Meeting ( if this is a reoccurring meeting, it will ask if you are editing just one or all).
  4. Uncheck Only authenticated users can join. Then click save.
    (if desired you can also uncheck the waiting room and password options as well)

Zoom Security Bullitin

FAQs

Who can use Zoom?

Zoom Pro accounts are available to all current LIU students, faculty and staff. With a Zoom Pro account, you can host unlimited meetings with up to 300 participants. Meeting participants are not required to have a Zoom account.

What are the Pro account features?

Please see Zoom Pro account features outlined on Zoom’s website.

How do I join a meeting?

Meetings can be joined through an email invite, from a browser through LIU’s Zoom home page, from the Zoom desktop and mobile app, by phone, and with a video conferencing system.  Each meeting will have a unique meeting ID that is required to join a Zoom meeting.  If you are joining by phone, you will need the teleconferencing number provided in the invitation. Meetings can also be scheduled on behalf of another user when scheduling permission has been granted.
To sign into Zoom at LIU you will need to use your full university email address (john.doe@liu.edu OR jane.doe@my.liu.edu)

How do I schedule a meeting?

Zoom offers multiple methods to schedule a meeting. As the meeting host, you have control options for your scheduled meetings.  Meetings can be scheduled from the Zoom desktop and mobile app, from a browser through LIU’s Zoom home page.

How do I invite others to join a meeting?

There are several ways to invite participants to a scheduled or instant meeting.  The most common method is to join by meeting invite.  Meeting invites can be sent to your participants via email or by copying the meeting invitation and sending it to participants using other methods such as instant messaging. You can also learn more by viewing any of these Zoom websites.

How do I record a meeting?

You can record your Zoom meeting or webinar locally to your computer or to the cloud. Locally recorded meetings and webinars can only be accessed on the computer that recorded the meeting. Cloud recordings can be accessed through Canvas. The host must record the meeting or grant a participant the ability to record. To start recording a meeting, click the Record icon on the Zoom toolbar.
How to Enable Local Recording (zoom.us)
Starting a Recording (zoom.us)
Assign a participant recording privileges (zoom.us)

How do I transcribe a Zoom Meeting?

The Zoom recording will automatically transcribe the audio of a meeting or webinar recorded to the cloud. After this transcript is processed, it appears as a .MP4 file in the list of recorded meetings.
Transcribe Cloud Zoom Recordings (zoom.us)

Are there any “best practices” for meetings and webinars?

Will Zoom work internationally?

Yes. You can start or join a meeting from any international location using PC, Mac, & Linux, Android & iOS, H.323/SIP devices or telephone dial-in.
Country Specific Notes (zoom.us)

Can I use Zoom in my Blackboard course?

Yes. To enable Zoom in your Blackboard course, click here.

Is our version of Zoom HIPAA compliant?

Our current implementation of Zoom is not HIPAA compliant, and therefore, cannot be used for HIPAA and Personal Health Information (PHI) related activity.