Yes, departments may opt to administer additional departmental evaluations, but every department at the university must administer TEF.

When will the TEF be administered?
Administration of TEF will be open the 13th – 15th weeks of the long semester prior to final exams. Administration of any other departmental evaluation must be done before or after the TEF administration.
Student evaluations for the fall 2019 session are listed below.
TBD

The ultimate goal is to use the results to improve teaching effectiveness. Classes excluded from evaluation include special problems courses not linked to larger enrollment classes, thesis and dissertation enrollment, and classes with only 1-2 students enrolled. If your department is not wishing to set up an evaluation for a course outside of these, it needs to be documented.

Each department will set its own protocol about how forms are chosen. Some department chairs will choose the same form for the entire department and some will give their faculty a choice of 1 or 2 or all forms to choose from. A list of the 15 different types of forms can be found on the TEF website.

This decision will be made at the departmental level. You will not be able to create the evaluations until you know which form is chosen. In order to allow faculty at least a week to add their own questions, we advise setting a departmental deadline of at least two weeks prior to the launch of the survey.

You will only need faculty feedback if the form and/or protocol set by the chair has changed or if the course and/or instructor is new to your department. IASystem keeps a record of forms that are used every semester. You can view forms used in previous semesters under the ‘View and Manage Evaluations’ function and the tab titled ‘other type’. All past evaluation details such as enrollment, form, and course type are saved here.

The coordinator user guide, as well as other resources can be found on the TEF website. In order to create evaluations or manage/add instructors you must log in to the system. If you have any questions, email it@liu.edu.

If the instructor’s name is incorrect in the system, you need to check to verify it is correct in My LIU. If it is incorrect in My LIU, please notify the registrar’s office because that is where the data is pulled from, and the change needs to happen there as well for state reporting. You can change the instructor and/or add an instructor (i.e. TF or TA) through the manage instructors and students function. A user guide can be found on the TEF website.

Faculty will receive email notification as soon as an evaluation is created for their course. Instructions for faculty as well as the faculty portal link can be found in the TEF faculty user guide and on the TEF website under Faculty Resources. Examples of what the email content will be can be found under Faculty Resources as well (TEF Notification Emails). The email will have the survey creator (departmental coordinator)’s name on it.

Reports are available in the IASystem portal. Release dates for reports will be three days after grades are posted for the semester.

IASystem has created a template form that each department can utilize. This form includes the four summative global questions for institutional comparisons, but the opportunity exists for departments to create their own specific evaluation form. If your department is interested in this option, please contact it@liu.edu at the beginning of the current semester you wish to utilize this function.

Yes, departments may opt to administer additional departmental evaluations, but every department at the university must administer TEF.

Administration of TEF will be open the 13th – 15th weeks of the long semester prior to final exams. Administration of any other departmental evaluation must be done before or after the SPOT administration.
Student evaluations for the fall 2019 session are listed below.
TBD

Each department will set its own protocol about how forms are chosen. Faculty should check with their departmental coordinator (in most cases, this person will be the department chair’s assistant). A list of the 15 different types of forms can be found in Appendix A in the Dean/Chair Reference Guide or on the TEF website.

This decision will be made at the departmental level. Faculty will need to check with their department chair and/or department coordinator to find out the date. Decisions should be made no later than three weeks prior to the survey launch.

Faculty will receive email notification as soon as an evaluation is created by the departmental coordinator for their course.

The ultimate goal is to use the results to improve teaching effectiveness. Classes excluded from evaluation include special problems courses not linked to larger enrollment classes, theses and dissertation enrollment, and classes with only 1-2 students enrolled.

You can preview the survey by logging into the faculty portal (https://liu.iasystem.org/faculty), selecting the term/session of your course and clicking on “Preview” under the “Action” column.

Yes, instructions to add individual questions can be found in the TEF faculty user guide here: https://it.liu.edu/tef-faculty-user-guide/. When you receive notification that your survey has been created, you will be prompted to add your questions.

Yes, the response to instructor’s additional questions will be incorporated into the final report which is accessible to the chair.

Students will receive an email notification with the link to the course evaluation. Instructors may send students a reminder e-mail with the unique survey link for their course.

There will be a TEF icon on the MyLIU portal that will provide students further instructions.

You can monitor your completion percentage in the faculty portal (https://liu.iasystem.org/faculty) once the evaluation is open to students.

No, but students receive an automated confirmation email immediately upon submission of their completed course evaluation.

No, the course list is uploaded into the system after the last official drop date, therefore the updated class list should reflect the most current students enrolled in your class at the time of the survey administration. A data refresh of the student enrollment will be done the day before the survey administration is open.

Students are informed that all comments that contain coarse or violent language and/or content, or derogatory remarks about the person’s gender, race, sex, religion, national origin or other personal characteristics will be removed and not taken into consideration. Faculty shall contact their Department Chair and Provost Office (spot@liu.edu) to have such comments removed.

Reports are available via the faculty portal (https://liu.iasystem.org/faculty). Release dates for reports will be three days after grades are posted for the semester.

When submitting evidence of teaching effectiveness at the University level (tenure and promotion/faculty awards), TEF evaluations must be submitted. This is not to preclude other measures of teaching effectiveness.

IASystem has created a template form that each department can utilize. This form includes the four summative global questions for institutional comparisons, but the opportunity exists for departments to create their own specific form. If your department is interested in this option, please contact spot@liu.edu at the beginning of the current semester.

IASystem forms include FOUR summative global questions to allow cross-class and cross-instructor comparisons. Visit the IASystem website for directions on interpreting reports. (https://iasystem.org/)