Teaching Evaluation of Faculty
You are here:
  1. Home
  2. TEF-Teaching Evaluation of Faculty
LOG INTO ZOOM
VIDEO TUTORIALS

Introduction

Long Island University is implementing Online Faculty Course Evaluation beginning Fall of 2019 using the new IASystem™ web-based application.
Developed and offered by the University of Washington (IASystem™), this proven system offers online administration options, as well as evaluation forms that support different pedagogical formats (e.g., large lecture, online, studio). This system also offers many benefits to obtain an overall assessment of the course and instructor. Below are just a few of the highlights of the system:

  • Offers 15 different forms to provide feedback on specific aspects of each course type;
  • Allows faculty members to add their own questions;
  • Allows custom form capability;
  • Includes FOUR summative global questions to allow cross-class and cross-instructor comparisons;
  • Reports are available within 3 days after grades are posted; and
  • Intuitive interface which sends students a direct link to their evaluations for each class.

 
Note that student response rates are often lower for online evaluations than for those conducted on paper, and this may have an impact on average ratings. Suggestions for improving online response rates are provided by Top 20 strategies to increase the online response rates.
 

TEF Access Links

As this is a new system for LIU, more information will be posted as aspects are discovered.
 

Questions?

If you have any questions, please email evals@liu.edu

Student FAQ

Below are Frequently Asked Questions about Teaching Evaluation of Faculty (TEF) for students: please click on each question to see its answer. If you have any additional questions, please email evals@liu.edu

When are student evaluations available?

Student evaluations for the fall 2019 session are listed below.

ACTION RESPONSIBLE PARTY DATE
Survey Open for Fall Courses IASystem December 2, 2019
Survey Closes for Fall Courses IASystem December 12, 2019

How do I complete a course evaluation?

Students will receive an email on the first day the survey opens (see table above) from “LIU TEF Course Evaluations via IASystem Notification” (no-reply@iasystem.org) with the survey link. Please look for the email in your LIU email inbox.  Simply click on the link and complete your survey. Students receive a separate email for each course.   Survey links are unique to each course (not each student).  Please feel free to reach out to your instructor for the course evaluation link if you have deleted the email.

What should I do if I deleted my initial email or cannot find my email with my survey links?

Reminders will be sent (see the question below) if you have not yet completed the survey. Verify that your campus preferred email address in MyLIU(my.liu.edu) is one that you check. Faculty are strongly encouraged to post the course survey links to Blackboard so you can also find the link there. Survey links are specific to each course, not each individual student. If you have checked all options, please an email to evals@liu.edu with your student ID, course number and course section in order for us to assist you.

Will I receive a reminder?

Yes, students receive email reminders if they have not completed the survey. Reminders are sent from “LIU TEF Course Evaluations via IASystem Notification” (no-reply@iasystem.org).  Once students complete the survey they will no longer receive any automated emails regarding the TEF except for the confirmation email that the survey has been submitted.

Will I receive a confirmation email after I complete a survey?

Yes; a confirmation email is automatically sent to the same email address where the survey link was sent. Confirmation emails cannot be resent, and they are only sent to the students, not the instructors. Once again, instructors do not have access to view which students completed the course survey, only the overall response rate for the course.

I did not get a confirmation in email

Because confirmations are only sent once, we recommend that the student check their Spam, Clutter or Junk folders. You can also search your mail by the key words: “IASystem Evaluation Completed.”

How long will it take to complete a survey?

The average time most students report completing the survey is less than 8 minutes.

Are my responses confidential?

Absolutely. All answers are confidential and no identifying information will be shared with instructors or teaching assistants, and overall results will not be released until after instructors have submitted final grades to the Office of the Registrar.

Will faculty be able to read all of my student comments?

Yes; however, all comments that contain coarse or violent language and/or content, or derogatory remarks about the person’s gender, race, sex, religion, national origin or other personal characteristics will be removed and not taken into consideration.

If I miss completing a course evaluation, can I still submit one?

Evaluations cannot be deleted or redone, and cannot be completed after the deadline, but students can e-mail evals@liu.edu to provide your feedback about an instructor and/or class. The TEF team will then forward the student comments anonymously to the instructor and/or chair of the instructor’s department after grades are posted for the term. Student comments will then be included in the instructor’s overall evaluation.

Why are course evaluations important?

Student opinions matter. Not only are course evaluations used to measure teaching effectiveness, student feedback provides faculty members with valuable information as they modify, plan, and revise their course(s).

Can I re-submit an evaluation if I mess up?

Click on the link you were sent in email and try again.

I couldn't finish all my questions, how can I do it?

Using the link you had originally, you are still welcome to submit your  feedback until the end date and we look forward to your  participation.

Faculty FAQ

What is Zoombombing?

A new form of trolling in which a participant uses Zoom’s screensharing feature to interrupt and disrupt meetings and classes.

How to Prevent Zoombombing

By default all Zoom meetings are set to require participants to log into zoom. If an external participant will be in attendance, this feature will need to be disabled if they do not have a Zoom account. Below are some other ways you can manage the security of your Zoom meetings.

Zoom Security Setting Recomendations from I.T.

( DO NOT share your Personal Meeting ID (PID) that may look like this: https://liu.zoom.us/j/3452334234,​ as that has no security layer.  Always Schedule a New Meeting  which will have the proper random meeting pwd.)
 
1.Enable Meeting Pwd:
We have enabled the mandatory pwd feature to all meeting rooms, what that means that all meetings that will be created or have been created  will need a pwd to get in.
Don’t worry about sending a new link for teaching: if you have scheduled a meeting or recurring meetings through blackboard, all the students will see the proper link to click when they are connecting to zoom from within Blackboard.
For new meetings for office use, please copy and share the long meeting URL with the embedded pwd to share.
This is the most important first step in securing your meetings.
The following steps secures it even more.(Please note,  for each extra level of security that you are enforcing, the access to getting in your meeting gets harder and harder so you have to weigh the benefits)
How to video
 
2.Meeting Options:
We recommend you do the following to secure classes or meeting under the Meeting options(try using the web interface-liu.zoom.us –  to apply the settings):
a) Enable mute participants upon entry
b) Enable Waiting Room (be mindful to let participants in, through the manage participants option on your meeting room window)
c) Enable Only authenticated users can join, which will force all LIU users to join in with their full email address and email pwd login option (on the web login screen, select  log in with SSO).  ON the other hand if you want non LIU users to join, you can turn it off for that scheduled meeting only.
How to video
 
3.Screen Sharing Off for Participants:
In you Settings Tab (on the web-liu.zoom.us-), Select In Meeting(Basic), you’ll see a Screen sharing option to stop anyone except you from sharing your desktops or apps on your computer. You can still grant screen sharing privileges to specific users in a meeting later, if you need to.
How to video
 
4.Lock Meeting:
Another step you can take is to lock a meeting once you’re sure that everyone who needs to join has joined. From the desktop app, click Manage Participants, More, and then Lock Meeting. Just make sure that you weren’t expecting someone who hasn’t yet arrived, as they won’t be able to get in.
 
5.Meeting Recording:
If the meeting is being recorded, the pop will inform all participants that the meeting is being recorded.
Also shared recordings links cannot be downloaded.
How to video
You can always attend our IT live online meetings at 10 am and 2pm every business day to learn more. Please register at (it.liu.edu and click on the register link on the right)
We also have a lot of training and security settings tutorials at (https://it.liu.edu/zoom/)

Set Password & Enable waiting room

Set Password & Enable Waiting Room

There are two key features that enable you to secure your meetings: Set Up Password and Enable Waiting Room. Set Up Password requires a participant to enter a password to enter the meeting. The Waiting Room feature allows you to control when a participant joins the meeting. These features will help prevent “zoombombing” of your classes. As host, you can admit attendees one by one or all at once.

Set Password & Enable Waiting Room

When scheduling a Zoom meeting in Blackboard ensure that you set the following meeting options:

  • (a)Select Require meeting password.
  • (b)Input a password or accept the randomly generated number from Blackboard.
  • (c)Select Enable waiting room.
  • (d)Select Record the meeting automatically.
  • (e)Select In the cloud.

Waiting room

Any participant who does not login using their LIU Zoom credentials automatically will be placed in the Waiting Room.

Start Meeting with Waiting Room

  1. Start your meeting from the Blackboard and open the Zoom app when prompted.
  2. As participants join the call, you will see a pop-up message:
    • To admit a person directly, click Admit.
    • To see all participants in the waiting room, click See waiting room.
  3. In the waiting room panel, perform one of the following:
    • Click Admit All to admit all participants.
    • Click Admit to allow a single participant into the meeting.
    • Click Remove to remove a single participant from the Zoom meeting.

  4. Managing a Meeting

    Once the meeting has started, the meeting room is still active.

    1. If you wish to return a participant to the meeting room:

Manage a Meeting

Once the meeting has started, the waiting room is still active. If you wish to return a participant to the waiting room:

  • Click Manage Participants.
  • In the Participants panel, place your mouse over the name of a person and click More.
  • Click Put in Waiting Room.

If you wish to remove a participant from the meeting.

  • Place your mouse over the name of a person and click More.
  • Click Remove.

Lock a Meeting

When you lock your meeting, no additional participants are able to enter your class.
1. While in meeting session, click ‘Participants’ at the bottom of your Zoom window.

2. In the participants’ pop-up box, select (a) More and (b) Lock Meeting. When the meeting is locked, no new participants can join, even if they have the meeting ID and password.

Enabling Non-LIU Users to Join

To do this you must first got to http://liu.zoom.us on your desktop computer.

  1. Click on the Meetings tab
  2. Click on the name of the meeting you wish to edit.
  3. At the bottom, click on Edit this Meeting ( if this is a reoccurring meeting, it will ask if you are editing just one or all).
  4. Uncheck Only authenticated users can join. Then click save.
    (if desired you can also uncheck the waiting room and password options as well)

Zoom Security Bullitin

Calendars

Who can use Zoom?

Zoom Pro accounts are available to all current LIU students, faculty and staff. With a Zoom Pro account, you can host unlimited meetings with up to 300 participants. Meeting participants are not required to have a Zoom account.

What are the Pro account features?

Please see Zoom Pro account features outlined on Zoom’s website.

How do I join a meeting?

Meetings can be joined through an email invite, from a browser through LIU’s Zoom home page, from the Zoom desktop and mobile app, by phone, and with a video conferencing system.  Each meeting will have a unique meeting ID that is required to join a Zoom meeting.  If you are joining by phone, you will need the teleconferencing number provided in the invitation. Meetings can also be scheduled on behalf of another user when scheduling permission has been granted.
To sign into Zoom at LIU you will need to use your full university email address (john.doe@liu.edu OR jane.doe@my.liu.edu)

How do I schedule a meeting?

Zoom offers multiple methods to schedule a meeting. As the meeting host, you have control options for your scheduled meetings.  Meetings can be scheduled from the Zoom desktop and mobile app, from a browser through LIU’s Zoom home page.

How do I invite others to join a meeting?

There are several ways to invite participants to a scheduled or instant meeting.  The most common method is to join by meeting invite.  Meeting invites can be sent to your participants via email or by copying the meeting invitation and sending it to participants using other methods such as instant messaging. You can also learn more by viewing any of these Zoom websites.

How do I record a meeting?

You can record your Zoom meeting or webinar locally to your computer or to the cloud. Locally recorded meetings and webinars can only be accessed on the computer that recorded the meeting. Cloud recordings can be accessed through Canvas. The host must record the meeting or grant a participant the ability to record. To start recording a meeting, click the Record icon on the Zoom toolbar.
How to Enable Local Recording (zoom.us)
Starting a Recording (zoom.us)
Assign a participant recording privileges (zoom.us)

How do I transcribe a Zoom Meeting?

The Zoom recording will automatically transcribe the audio of a meeting or webinar recorded to the cloud. After this transcript is processed, it appears as a .MP4 file in the list of recorded meetings.
Transcribe Cloud Zoom Recordings (zoom.us)

Are there any “best practices” for meetings and webinars?

Will Zoom work internationally?

Yes. You can start or join a meeting from any international location using PC, Mac, & Linux, Android & iOS, H.323/SIP devices or telephone dial-in.
Country Specific Notes (zoom.us)

Can I use Zoom in my Blackboard course?

Yes. To enable Zoom in your Blackboard course, click here.

Is our version of Zoom HIPAA compliant?

Our current implementation of Zoom is not HIPAA compliant, and therefore, cannot be used for HIPAA and Personal Health Information (PHI) related activity.